Family Law Executive - Part-Time, 12-Month Maternity Cover Location: Hertford
Hours: 17.5-20 hours per week
Contract: 12-month maternity cover
Salary: £30,000 pro rata
Experience: Minimum 2 years' relevant experience
 

The Opportunity Mosaic Recruitment is delighted to be working with an established and highly regarded professional services organisation in Hertford to recruit an experienced Family Law Executive on a part-time basis.
 
This is a 12-month maternity cover position, working approximately 17.5-20 hours per week, and would suit someone with previous experience supporting a busy Family Law department.
 
You will work closely with Partners and Fee Earners, providing comprehensive administrative, secretarial and case support. This is a varied role requiring excellent organisation, attention to detail and the ability to manage sensitive and confidential information with complete professionalism.
 
The successful candidate will be joining a friendly, supportive team with a strong focus on delivering an exceptional level of client care.

Key Responsibilities Your responsibilities will include:

• Providing comprehensive administrative and secretarial support to Partners and Fee Earners within the Family department.
• Managing and prioritising workloads to ensure tasks are completed accurately and within required timescales.
• Handling new client enquiries professionally and sensitively.
• Completing conflict checks and maintaining new enquiry records and spreadsheets.
• Managing Fee Earner diaries, appointments and key deadlines.
• Assisting with billing, raising invoices and client account administration.
• Arranging payment of disbursements and other case-related costs.
• Preparing client cost update letters.
• Filing documents with the HMCTS Family Court via the appropriate online portal.
• Preparing and typing correspondence and legal documentation.
• Preparing briefs to Counsel and collating supporting documentation.
• Preparing and maintaining court bundles and exhibits.
• Assisting Fee Earners with the preparation of Family Court documentation, including divorce applications/petitions, C100 applications, Form E and Form H.
• Requesting medical records and other relevant documentation.
• Updating court bundles as cases progress.
• Providing audio typing/dictation support where required.
• Maintaining accurate electronic and paper files.
• Ensuring all client and case information is handled securely and confidentially.
• Maintaining clear communication with colleagues, clients, courts, Counsel and other external organisations.
• Supporting the department with marketing and business development activity where appropriate, including social media.
• Providing additional administrative support to the department as required.

There may occasionally be a requirement to travel to another office.

About You We are looking for someone with at least two years' relevant experience, ideally gained within Family Law or a closely related legal environment.
You will need to be confident working with sensitive cases and understand the importance of providing a professional, empathetic and discreet service to clients who may be experiencing difficult personal circumstances.
You will ideally have:

• Previous Family Law or legal support experience.
• Experience supporting Solicitors, Partners or Fee Earners.
• Knowledge of Family Law documentation and court procedures.
• Experience preparing court bundles and legal documentation.
• Familiarity with HMCTS online court systems would be advantageous.
• Strong audio and copy-typing skills.
• Experience with legal billing and client account administration.
• Excellent written and verbal communication skills.
• Exceptional attention to detail.
• Strong diary management and organisational skills.
• The ability to prioritise a varied workload and work to deadlines.
• A professional and confident telephone manner.
• Excellent client care skills.
• A thorough understanding of confidentiality and data protection.
• The ability to work independently while being a supportive member of the wider team.

Personal Attributes We are particularly interested in candidates who are:

• Professional and approachable.
• Highly organised and dependable.
• Calm and confident when dealing with sensitive matters.
• Client-focused and empathetic.
• Positive and proactive.
• Mature with sound judgement.
• Comfortable taking responsibility for their workload.
• Collaborative and supportive of colleagues.
• Committed to producing consistently accurate, high-quality work.

What's on Offer? This is an excellent opportunity to join a well-established and supportive legal environment offering a strong benefits package and a genuine commitment to employee wellbeing.
 
Benefits include:

• £30,000 pro rata salary
• Part-time hours of approximately 17.5-20 hours per week.
• 12-month maternity cover contract.
• Flexible and hybrid working options, subject to the requirements of the role.
• Generous holiday entitlement.
• Contributory pension scheme.
• Employee Assistance Programme.
• Healthcare Cash Plan, subject to eligibility.
• Employee financial wellbeing support.
• Regular social and wellbeing initiatives.
• Staff events and team activities.
• Supportive and collaborative working environment.

If you have previous Family Law experience and are looking for a part-time opportunity where you can become an integral part of a friendly and professional team, we would be delighted to hear from you.