Looking for a reliable and talented Office Administrator to provide vital day-to-day support to Documentation Control and other business functions.

This is a fantastic opportunity to join a company that is growing year on year and for an individual to develop their career and grow with them.

A self-starter who is organised and meticulous and has exceptional IT skills with previous experience of working in a document control environment.

Main Duties and Responsibilities:

• Accreditations: Lead company’s new accreditations and renewal projects by liaising with various departments to gather pertinent documentation. Some of the key accreditations include ISO, CHAS, Constructionline, Achilles, Safe Contractor, ECA, NICEIC.
• Documentation: Devise a digital and manual documentation, and record keeping strategy by creating a document library.
• Fleet Management: Support field staff by managing vehicle fleet i.e., maintenance, MOT, fines etc.
• Procurement: Lead non project procurement of office supplies and general office facility maintenance/management by coordinating with the finance department.
• Client Portals: Ensure existing and new client portals are updated with company’s documents and information.
• Insurances: Set up new insurances and keep a track of existing insurance renewals, claims etc.
• Events: Organise and schedule company events.
• Onboarding: Onboard suppliers, contractors, customers, new staff (HR support), Sales (leads).
• Logistics: Support Corporate and Field staff logistically by managing business travel tickets, hotels etc.
• Meetings: Attend and organise meetings for various teams and create minutes of the meeting and record them properly.
• Management Support: Assist Executive Management to schedule diaries and other required logistics.
• Finance Support: Support finance department in creating, organising and collating invoices and other finance documents.
• Operations Support: Support operations team in QMS, document control and other logistics.
• HR Support: Support HR by scheduling and organising pertinent trainings for employees across the company, confidential record keeping, updating online systems and other required support.

Key Requirements:

• Qualification or certifications in business will be an advantage. A Levels and/or a general BSc/BA is preferred.
• Excellent knowledge of MS Office, CRM, HRMS or other relevant software.
• Familiarity or experience with accreditations, office management procedures, finance, operations and HR processes.
• Proven experience as a self-starter office administrator, assistant, or relevant role.
• Outstanding communication and interpersonal skills.
• Confident in ensuring confidentiality and GDPR.
• Excellent organisational, priority management and leadership skills.