We are currently looking for a temporary Events Administrator to join a very well-established client of ours in Ware.

Within this role you will provide support to the Events Manager in delivering annual Awards ceremonies as well as other Events. You will assist with the administration of the events and to help with any other ad-hoc events and project work.

The successful candidate will be office based and you will need to be available as soon as possible, and must be able to commit to working until the end of April 2019. There is a chance the role could last longer than this, but there are no guarantees. 

Main Responsibilities:

• Support the Events Manager in administering the planning and running of the annual site awards, working to the provided schedule and processes.
• Handling enquiries about all aspects of the Awards
• Mail merging and sending out/emailing letters and forms at various stages of the planning process, and recording detailed responses
• Keeping the database up to date and accurate – recording details of all conversations and changes
• Taking credit card payments
• Recording payments received and liaising with accounts re; invoices and payments
• Assisting with allocating winners to individual ceremonies
• Assisting with creating event literature including table plans, presenter’s running order, certificates and citations
• Help with practical preparations for Awards events
• Print awards certificates and citations for site and company awards (including replacements)
• Set up boxes for each event day
• Dealing with any changes/requests/updates on the day of the ceremonies from the office
• Assisting with all follow up work for the awards – unpacking, chasing payment, collating feedback etc.

Key Skills and Competencies

• Confident personality with a team-player attitude
• Excellent communication skills, both written and over the telephone
• Good organisational skills
• Computer literate with Word, Excel and Outlook
• Attention for detail, ability to listen and extract relevant information