We have a fantastic new opportunity available for our well-established and well-known client based in Loughton. Leaders in their industry, they are a reputable organisation and a sought after employer.
They can offer you a lively and interesting working environment that will provide you with variety and challenge.
Due to their continued growth we are looking for an Admin Assistant within their Production Department to assist with events and event planning. The ideal candidate will have an interest in the media industry and experience of working in a fast paced and demanding role.
The Candidate
You will have strong admin skills and experience and be used to working in a busy and demanding environment.
We need a fast learner and someone with excellent attention to detail.
You will have an abundance of energy and enthusiasm to get stuck in and work alongside a lively and supportive team.
The role of an Event Production Assistant;
Amongst many different admin and support duties you will…..
Be responsible for looking after a minimum of 3 shows from the event portfolio from a sales support perspective. This will include processing signed contracts for exhibition stands, working on Filemaker (our in-house database), sending welcome packs to exhibitors, pulling lists to share with our sales, marketing, studio and operations teams.
Manage the online floorplan for your shows by liaising directly with the sales teams and plotting sold stands. You will be required to liaise between the Show Directors and the external floorplan hosts to support the restructuring of the floorplan for upcoming shows.
Liaising with external operation teams for each event with regards to floorplans and exhibitor manuals.
Dealing with exhibitor queries.
Work directly with the sales teams for your shows to ensure the booking process through to the team going onsite runs smoothly and efficiently.
Travel to work onsite (occasional weekends) in the Sales Office at our shows to support the team with re-bookings as part of a rota with the rest of the Event Production team.
If you are looking for your next challenge and have the relevant skills and experience for this role please apply.
