Administrator
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| Job Type | Contract or Temp |
| Area | Hertfordshire, England |
| Sector | Admin / Secretarial / Office Support - Administration |
| Salary | Competitive |
| Start Date | ASAP |
| Advertiser | Jill Worrell |
| Job Ref | 607328a |
| Job Views | 215 |
- Description
- Job Title: Temporary Administrator - Annual Site Awards
Duration: 3-6 months, starting ASAP
Location: Primarily based in London and Ware with maybe some homeworking prior to events taking place in London, Edinburgh, and Manchester (Travel Required)
Overview: We are seeking a dedicated Temporary Annual Site Awards Administrator to oversee the planning, coordination, and execution of our annual site awards events across multiple locations. The successful candidate will be responsible for ensuring the smooth running of the events, from pre-event preparation to post-event administration, including managing showrunning, order of awards, speaker notes, certificate distribution, and pacing of the day/awards ceremony.
Responsibilities:
- Event Planning and Coordination:
- Work closely with the event planning team to coordinate logistics for the awards ceremonies in London, Edinburgh, and Manchester.
- Ensure all necessary equipment and materials are prepared and delivered to each event location.
- Showrunning and Event Management:
- Oversee the showrunning of the awards ceremonies, including managing the order of awards, speaker presentations, and entertainment segments.
- Maintain a detailed schedule to ensure the smooth flow of the event and adherence to timing constraints.
- Coordinate with venue staff and technical crew to address any on-site issues promptly.
- Speaker and Presenter Support:
- Prepare detailed briefing notes and logistical information for speakers and presenters.
- Liaise with speakers to ensure they are briefed on the agenda and any specific requirements for their presentations.
- Certificate Management:
- Organise the printing and sorting of certificates for award recipients.
- Ensure accurate distribution of certificates during the awards ceremony.
- Post-Event Administration:
- Assist in gathering feedback from attendees and stakeholders for post-event evaluation.
- Manage administrative tasks such as expense reconciliation, vendor invoicing, and document archiving.
- Previous experience in event administration or coordination, preferably in awards ceremonies or similar corporate events.
- Exceptional organisational skills and attention to detail.
- Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
- Ability to multitask and prioritise tasks in a fast-paced environment.
- Flexibility to travel to event locations (London, Edinburgh, Manchester) and willingness to undertake overnight stays as required.
- Proficiency in Microsoft Office suite and event management software.
- Commitment to the duration of the assignment (3-6 months).
- Event Planning and Coordination: