Administration Officer
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| Job Type | Permanent / Full Time |
| Area | Herefordshire, England |
| Sector | Admin / Secretarial / Office Support - Administration |
| Salary | Competitive |
| Start Date | ASAP |
| Advertiser | remoteapi |
| Job Ref | 381650 |
| Job Views | 225 |
- Description
- Job Outline and Purpose:
The School Office Administrator(s) will join a growing administration team that provides school
wide administrative support.
Duties:
The role of the School Office Administrator will be a varied one, as the focus of the tasks may
change as necessary. The School Office manages pupil record keeping, school calendars and
room bookings, formal and group communication both with our parent community and
internally, pupil attendance, reprographics and ordering of stationery, text-books and online
text-books.
Each of these areas has a different focus but interrelates with the other tasks within the School
Office and of course, other departments across the School. Tasks could therefore include:
● Answering telephone calls and monitoring the School Office mailbox, distributing work
to other team members as required
● Managing reprographics requests from departments across the School, managing paper
and ink stock, prioritising and meeting deadlines
● Purchasing, distribution and stock management for stationery requests across the
School
● Physical and online text book requests
● Managing room bookings and school calendars
● Pupil record keeping and data integrity
● Sending of group communications to various pupil/parent/contact cohorts
● Pupil attendance administration and reporting
● Administrative support for various events such as welcome day, induction days and inset
days and any other adhoc duties that may arise
It should be noted that this job description identifies the current principal duties of the post; it
does not detail every task to be undertaken. The post-holder will be required to undertake any
duties as required by the School Office Manager, which fall within their capabilities or the
requirements of the School.
Person Specification
Experience
● Proven experience in an administrative role
● Excellent proactive communication skills, with the ability to build and maintain good
working relationships
● Strong IT skills ideally including experience of working with databases, spreadsheets and
calendar management
● Ideally with experience of working within the education sector
Skills
The candidate should:
● be proficient in technology; able to choose the most appropriate software for the task
● be well organised with the ability to prioritise work to deadlines and under pressure
● have excellent written English skills and an eye for detail
● be a clear and accurate communicator
● work well as a team player, willing to get involved as much as possible to meet demands
● take initiative to investigate matters which are not immediately obvious
● demonstrate the ability to understand and operate within a school environment
● have the ability to work in a way that promotes the safety and wellbeing
● be able to maintain confidentiality with tact, diplomacy and discretion
● be flexible with the ability to adapt to changes to work schedules
● be numerate and literate
● be confident, self-motivated and proactive
● be enthusiastic with the ability to learn
● be honest, polite, reliable, resourceful, flexible, punctual and committed
Qualifications
● A good standard of education
● Safeguarding level 1 certificate desirable (the successful applicant will be required to
complete this course as a minimum requirement at the start of the employment)
Hours/Salary and benefits
£23,500-£25,000
52 weeks a year, (not term-time only).
The client is looking for 2 Administrators - one role would be 08:00 - 16:30 & the other 09:30 - 18:00 which can be alternated
Onsite pool and gym
Free lunch