Events Officer
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| Job Type | Part-time |
| Area | Hertfordshire, England |
| Sector | Marketing / PR / Events - Event / Conference Producer |
| Salary | Competitive |
| Start Date | ASAP |
| Advertiser | Emma Cannon |
| Job Ref | 379402 |
| Job Views | 142 |
- Description
The role of Events Officer will support the Events team in delivering high-end, refined events (mostly in-person though, some virtual events).
The Events Officer will be a progressive and creative thinker, with excellent communication being a core requirement. They will be joining an exciting and dynamic department, which works at a last pace and therefore must be able to work well under pressure and juggle multiple projects simultaneously. In addition to working closely with the Marketing team they will work with a variety of stakeholders and develop excellent relationships as well as with external suppliers. The Events Officer will be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision except when necessary.
You will -
Have intuitive awareness of the Senior Event team’s workload and pre-empting their needs
Be responsible for event administration and prioritisation of tasks
Be responsible for communicating workload on a daily basis and ensuring deadlines are met
Have coordination of diaries for briefings, meetings and events, with responsibility for communicating relevant information and minute taking
managing relevant website updates, working in conjunction with the Marketing and Communication department
Be working closely with the Marketing and Communication department to ensure messaging is in line with strategies
Be working with the Marketing and Communication department to produce event publications, both digital and printed
Be updating and responsible for assisting the Digital Events Manager with virtual events and platforms, including producing and editing videos and management of events via WordPress
Managing online ticketing and sales for internal and external events
- plan and coordinate a very high end delivery with the team and the larger scale events, in coordination with the Head of events and Event Building strong relationships with the key contacts in all of these departments
- communicate with key stakeholders and suppliers for coordinated delivery of goods and
- responsible for invoice processing with guidance from the Senior Events Officer
- responsible for assisting the set up and note taking for all Events briefing and de-briefs
- work closely with the Senior Events Officer and make sure all responsibilities are communicated and progressed in tandem
- to help assist at all times and run events alongside the Senior Events Officer where necessary and make sure all necessary tasks are completed in a timely manner
- documenting all feedback prior and after events
- responsibility for the setup and breakdown of events including kit boxes and events set up
- assisting with management of communication and event databases
- event stock purchasing and control, in line with marketing strategies
- undertake any other duties that may be required by the events team
- Experience of events practice and/or the hospitality sector (essential)
- Prior experience of working within a customer facing role (essential)
- Prior experience of working in a last paced, dynamic environment where excellent communication is key (essential)
- Ability to maintain confidentiality with tact, diplomacy and discretion
- Flexibility with the ability to adapt to changes to work schedules
- Accurate with an eye for detail
- Strong numeracy and literacy skills
- Confident, sell-motivated and proactive
- Enthusiastic with the ability to learn
- Honest, polite, reliable, resourceful, flexible, punctual and committed