Mosaic Recruitment have a fantastic opportunity for an experienced Administrator to join a global organisation based in Cambridge, this role will be based on a 12 month fixed term contract.

The role

The Administrative Coordinator will be responsible for supporting Marketing in a number of administrative tasks such as Finance admin, contract management, submitting and tracking marketing documents for legal review, shipping equipment to and from events, and they will become the Marketing budget tool super user and work closely with the global team to advise on the day-to-day use of the tool and best practices. This position requires good interpersonal skills, as well as exceptional organizational skills and attention to detail.

Responsibilities will include:

• Manage Finance administration for activities in the region, incl. raising purchase orders and setting up vendors in SAP/Ariba
• Track budget spend in online budget tracking tool
• Administer the submission of documents for internal legal review through online portal
• Administer speaker contracts
• Manage relationship and contract with external vendor who stores and ships the organisations conference assets
• Administer shipment of tradeshow booths and other equipment to and from events across Europe, Middle East and Africa
• Source equipment such as banner-ups and other items for conferences and events, adhering to company brand guidelines
• Create lead collection forms in lead collection tool, and prepare collected leads for database import using Excel
• Assist the team in collating data for further analysis using Illumina systems and database
• Resolve administrative problems by analyzing data, and identifying solutions
• Act as an ambassador – internally & externally, exhibiting a positive attitude and living the company values
• Develop business partnership with departments, functions, and teams

Preferred background, skills, and experience:

• Experience in a similar Administration role would be beneficial
• High-energy individual with exceptional attention to detail
• Ability to work in a fast-paced environment, with multiple and changing priorities
• Strong interpersonal and team player skills
• Computer literate and ability to become proficient in a number of Finance, budget tracking, and marketing systems