Mosaic Recruitment are looking for an Office Manager/PA to join a not-for-profit organisation to cover a Maternity contract (12 months)

Your role will be to act as the Personal Assistant to the Head of Service in the development and co-ordination of administrative systems.

• Assist with the implementation of all new IT software packages identified within the IT strategy
• Liaise with key internal and external stakeholders as necessary
• Maintain a high standard of electronic records, promoting shared communication between teams of staff
• Develop and maintain systems necessary for the smooth running of the service, ensuring that key priorities are met
• Arrange and attend key meetings, take notes and distribute relevant paperwork in a prompt and professional manner
• Manage other administrative posts within the service ensuring that all post holders receive regular supervisions and appraisals in line with organisational policy
• Record and administer petty cash and other finances
• Ensure premises and equipment within the administrative service are of a reasonable and acceptable standard, adhering to all health and safety guidance
• Oversee and support financial controls, maintaining accurate records
• Work closely with other Office Managers to ensure consistency of administration processes and effective lines of communication across the teams
• To deputise for other Office Managers as and when required
• HR duties such as monitor timekeeping, sickness absence and co-ordinate annual leave/cover
• Financial responsibilities such as petty cash, maintaining accurate records and record the use of company credit card
• Be familiar with Health & Safety regulations.

Due to the nature of this position, you will be subject to a DBS check.

Due to the location of this position, you must have access to your own vehicle.