We have a fantastic opening for an experienced and reliable Facilities Manager to manage the premises and grounds of a grade II listed building and be responsible for the management of resource, services and processes that support the core business and ensure the optimum working environment for both staff and visitors.

Key responsibilities will include:

• Managing the Groundsman and H&S Officer as well as Reception and Facilities Assistant to ensure everything runs smoothly and is all areas of the office are clean, tidy and fit for purpose
• Making contact and regularly monitoring the work of external cleaning contractors
• Project manages, supervises and coordinates the work of all external contracts as required
• Manages internal meeting room bookings, sets up rooms as per requirements and arranges catering as necessary and monitors meeting room facilities effectively throughout the day
• Oversees and monitors the state of the grounds as well as the general state of cleanliness of facilities and acts where necessary
• Oversees and ensures all staff refreshments are monitored, ordered and replenished as well as all stationery and household supplies
• Investigates availability, suitability and cost effectiveness of new contractors and suppliers
• Calculates and compares costs for required goods and services to achieve maximum value for money
• Plans, manages and coordinates essential central services such as security, maintenance, post, archiving, storage, cleaning, catering, waste disposal and recycling
• Plans for future development in line with strategic business objectives
• Provides support to the Head of Department and assists with special projects as necessary
• Is a key holder (along with the Groundsman) and responds to emergencies or urgent issues as they arise and dealing with the consequences, which may sometimes be out of normal hours
• Ensure the building meets health & safety requirements and the facilities comply with legislation
• Oversees staff health & safety in conjunction with the H&S Officer and attends and chairs the H&S committee meetings
• Liaises with HR to ensure all new starters complete the necessary H&S training.

Person Specification

• Previous experience of managing a facilities/premises function
• Previous experience of managing a team
• Knowledge of health & safety in the workplace
• Excellent communication skills at all levels, both verbal and written
• Experience of managing projects
• Experience of negotiating with contractors and suppliers and managing budgets.