I have a new role based in Bishop’s Stortford for an Operations Administrator.

The successful candidate will need to be used to working in a fast paced and challenging role with the ability to adapt quickly to different tasks.

My client can offer you an excellent opportunity to be part of a friendly and welcoming team and they are also offering great benefits such as 25 days holiday, free gym facilities and free parking on site.

Key duties for the Operations Administrator;

Sales/Contracts

• Contract compilation from cost sheets, input onto Solarvista, contract filing/archiving    
• Maintenance variation orders (changes to contracts), contract cover letters, agreement introduction letters
• Project quotes
• First service visit report – finishing touches
• General letters and correspondence
• Compile site logbooks
• Updates for social media, intranet, website
• Stationery/kitchen supply orders
• Parcel deliveries arriving at office, meeting room arrivals/making drinks
• General office answering phones

Helpdesk

• Helpdesk admin/cover when required
• Raise jobs from out of hours call outs
• Input site attendance sheets onto internal software
• Schedule HIU servicing & maintenance, liaise with residents and complete associated reports/spreadsheets
• Manage/control Operations inbox, forward emails to relevant person
• Daily checks of engineer’s hours
• Raise purchase orders
• Written communications to residents regarding building wide notices
• Gas compliance certificates, posting out daily and weekly to clients
• Assist with ‘jobs to check’
• Assist with inputting engineer expenses.
• Assist with sub-contractor PPM management (reports/PO’s/PPM scheduling)
• Data cleansing ahead of transfer to new internal software system.

If you have the relevant skills and experience for this role, please apply.