We currently have an exciting opportunity to join a fantastic organisation in Hatfield as a Planning and Events Administrator.

My client is looking for a committed, outgoing and driven individual to join their busy department. This is a brilliant opportunity for an enthusiastic individual to join a reputable company who can offer you a competitive salary dependent on your level of experience and eligibility to the end of year bonus scheme.

You will work Monday to Friday between the hours of 9:00am and 5:00pm and be eligible for the following benefits:

• Free parking on site
• Pension scheme – Employer contribution is double
• Sport and Social Club scheme - Entitling employees to a range of trips at discounted rate
• Discounted gym membership
• Holiday – 22 days (plus bank holidays) which increases a day each year up to 27 days

Main Purpose of the Role:

Working alongside the Events Executive and other relevant departments in the business to ensure the smooth day-to-day running of the Events Team. You will oversee all aspects of event planning and management to a high level for both internal and external events.  

Key Responsibilities:

• Manage all budget and compliance when planning events
• Support sales staff by creating event forms
• Collate all legal documentation such as; contracts, disclaimers, insurance, terms and conditions etc.
• Check details of proposed events and obtain approval where required
• Maintain busy events inbox and diary management
• Keeping accurate records and maintaining internal systems
• Procure event merchandise as required
• Create accurate, timely post event reports including cost comparison analysis
• Assist in the creation and development of systems and process for monitoring and reporting
• Own and maintain Event Team ISO procedures and forms
• Gain and collate information for initial proposed events from sales staff
• Complete all aspects of event planning in line with budget
• Arrange travel and accommodation for all events
• Challenge as appropriate and apply best practice with regards to cost, value and/or compliance
• Create event packs and name badges etc.
• Create confirmation itineraries, arrange tickets and delegate queries where appropriate
• Attend events when required and ensure they run smoothly and to plan
• Develop internal and external relationships in order to achieve best practice and service
• To undertake such other duties as may be reasonably requested by Senior Management
• Complete monthly progress review forms on all activities and attend monthly on to one meetings

Key Skills and Competencies:

• Excellent organisation and communication skills, both written and verbal
• Must be IT literate and a competent user of Microsoft packages
• Personal attributes should include: positivity, resilience, personable nature and calm when under pressure
• Ability to manage time, multi-task and meet deadlines set
• Excellent attention to detail
• Ability to use initiative
• Strong problem-solving skills
• Project management experience – highly desirable
• Previous administrative experience – advantageous
• Events coordination experience – highly advantageous  
• Ability to work affectively both individually and as part of a team