I have a fantastic new opportunity for an experienced HR Administrator for our client who are based in Harlow. This is a great role where you can be part of an established and welcoming team who operate in a professional environment.

This role is part time and you will be required to work three days per week (9am – 5pm)

It is a six month contract so ideally you will need to be available immediately.

The successful candidate will have a demonstrable background in this position and have the ability to work in a fast paced and challenging setting. You will be adept at managing HR processes, helping to maintain efficiency and service levels within the business.

Motivation, organisation, resilience and initiative are also essential skills required.

Main Duties:

HR Administrative Support for the Department

• Coordinate large volume medicals (pre-employment, annual repeats and executives) through outsourced Occupational Service, liaising internally with employee and line managers
• Organise training events - booking venue, hotels, taxi's, flights.
• Provide secretarial support to HR Team and HR Director
• Arrange for appropriate documentation to be sent out to employees
• Maintain employee electronic, hard copy and general files
• Manage HR inbox; forward non-recruitment mails to relevant contact. Respond to other messages as appropriate.
• Update organograms with any changes in job title, reporting lines etc.
• Miscellaneous administration for Global HR Manager, HR Manager and HR Team.
• Ownership of keeping the appraisal system up to date with any changes relating to reporting lines.

HR Systems, Functions and Filing

• Invoicing; logging HR invoices on the system and send to accounts once approved.
• Filing, Archiving and logging documents

HR/Company Policy and Procedure - Business Support

• Liaise with HR Manager/Advisor and line management to organise times for disciplinary/grievance meetings with employees. Check shift schedules where appropriate. Note taking as required

Recruitment

• Assist with whole recruitment process including checking all delegates on to the system, liaising with agencies to set up the process
• Forward applications on to the interviewers
• Respond to speculative applications
• Reject unsuccessful applicants via letter/email
• Organise interviews, collect people for interviews, ensure interviewers aware candidate arrived, organise candidate expenses form if appropriate and submit for authorisation to HR Manager, log and send to accounts, make sure paid.
• Set up new employee files
• Advice HR team members any areas of concern.
• Collect references and forward for review
• Assist with benefits paperwork and induction
• Lead HR person in some interviews for industrial and lower grade staff positions

Payroll Administration

• Liaise with Payroll on a monthly basis to administer the payroll input into SAP
• Administration of the Starter and Leavers process for Payroll which includes working with tight deadlines.
• Provision of monthly data from SAP for further analyses to the HR Manager/Advisor
• Update SAP system with any employee changes

REQUIREMENTS

Essential

• 3 years minimum experience within a busy HR Administration environment.
• Experience of recruitment processes including interviewing and selection
• Ability to work in an unstructured, high volume, fast paced environment.
• Experience of design and implementation of HR admin processes
• The knowledge and experience to be able to work with minimum supervision
• Can do attitude, with a high level of resilience
• Excellent Excel/Word computer literacy/ Accuracy

Desirable

• Experience using SAP.
• Knowledge using Lotus Notes
• Payroll process knowledge
• CIPD Level 3 Qualified

If you have the relevant skills and experience for this role, please apply.