We have a new opportunity become available for a global company who are based in Harlow.

They are seeking an experienced HR Assistant who is organised, efficient and a good team player.

The successful candidate will have experience of working in a fast paced environment and a demonstrable background within HR.

Key responsibilities of the HR Assistant;

Recruitment

• Assist with whole recruitment process including checking all delegates on to the system, liaising with agencies to set up the process
• Forward applications on to the interviewers
• Respond to speculative applications
• Reject unsuccessful applicants via letter/email
• Organise interviews, collect people for interviews, ensure interviewers aware candidate arrived, organise candidate expenses form if appropriate and submit for authorisation to HR Manager, log and send to accounts, make sure paid.
• Set up new employee files
• Advice HR team members any areas of concern.
• Collect references and forward for review
• Assist with benefits paperwork and induction
• Lead HR person in some interviews for industrial and lower grade staff positions

HR Administrative Support for the Department

• Coordinate large volume medicals (pre-employment, annual repeats and executives) through outsourced Occupational Service, liaising internally with employee and line managers
• Organise training events - booking venue, hotels, taxi's, flights. 
• Type up minutes from meetings
• Provide secretarial support to HR Team and HR Director
• Arrange for appropriate documentation to be sent out to employees
• Maintain employee electronic, hard copy and general files
• Scanning, Photocopying, and filing;
• Manage HR inbox; forward non-recruitment mails to relevant contact. Respond to other messages as appropriate.
• Update organograms with any changes in job title, reporting lines etc.
• Miscellaneous administration for Global HR Manager, HR Manager and HR Team.
• Ownership of keeping the appraisal system up to date with any changes relating to reporting lines.

Payroll Administration

• Liaise with Payroll on a monthly basis to administer the payroll input into SAP
• Administration of the Starter and Leavers process for Payroll which includes working with tight deadlines.
• Provision of monthly data from SAP for further analyses to the HR Manager/Advisor
• Update SAP system with any employee changes

HR Systems, Functions and Filing

• Invoicing; logging HR invoices on the system and send to accounts once approved.
• Filing, Archiving and logging documents

HR/Company Policy and Procedure - Business Support

Liaise with HR Manager/Advisor and line management to organise times for disciplinary/grievance meetings with employees.  Check shift schedules where appropriate.  Note taking as required

REQUIREMENTS

Essential

• 3 years minimum experience within a busy HR Administration environment.
• Experience of recruitment processes including interviewing and selection
• Ability to work in an unstructured, high volume, fast paced environment.
• Experience of design and implementation of HR admin processes
• The knowledge and experience to be able to work with minimum supervision
• Can do attitude, with a high level of resilience
• Excellent Excel/Word computer literacy/ Accuracy

Desirable

• Experience in a fast paced high volume environment
• Experience using SAP.
• Knowledge using Lotus Notes
• Payroll process knowledge
• CIPD Level 3 Qualified

If you have the relevant skills and experience for this role please apply.