This is an excellent opportunity for a Administrative Support Executive to join a dynamic, successful and expanding organisation in their smart modern offices.  The successful candidate will form part of the bid team assisting with the production of high quality submissions, including pre-qualification questionnaires (PQQs), tenders and proposals. The role requires an individual with excellent organisational skills including intelligence gathering, planning, a strong command of written English and excellent communication skills. Teamwork, creativity and innovation will also feature in this rewarding but challenging role.

The role would suit an individual looking for a varied role with career development opportunities. In addition to learning all aspects of bid administration, the successful candidate will also receive training in bid writing with a view to potential future development into full time bid writing.

Duties and responsibilities 

• Assist with the production of pre-qualification questionnaires (PQQs), tenders and proposals.
• Carry out daily searches to identify potential bid opportunities and provide relevant research to aid the bid decision.
• Work closely with key personnel throughout the business to extract data for inclusion in tender documents.
• Assist with the management of the bid process to ensure deadlines are met and documents are produced and dispatched in a timely and efficient manner.
• Conduct research into potential clients and present statistical and demographic information in graphical format.
• Analyse client data/statistics and present these in easy to understand format with appropriate commentary to support key bid messages.
• Assist with maintaining the Bid Library to ensure information is accurate and up to date.
• Capture feedback and learning from each bid and update the Feedback Log.

Person specification

• Excellent communication skills, both written and verbal
• Excellent planning and organisation skills
• Ability to work accurately to tight deadlines
• Ability to analyse data and present in easy to understand schematics
• Good knowledge of MS Office including Word, PowerPoint, Visio and Excel
• Attention to detail and the ability to comprehend
• Results focussed
• Flexible
• Innovative approach
• Team oriented

Knowledge and skills: essential

• Strong literacy skills
• Good knowledge of MS Office including Word, PowerPoint, Visio and Excel
• Clear, confident and effective communication skills, both orally and written
• Excellent time management, planning and organisational skills
• Ability to remain calm and focussed whilst working under pressure and to time deadlines

Qualifications: essential

• Good level of general education including GCSE in Maths and English A-C or GNVQ/NVQ qualification or equivalent